The Permit App Built for Construction Teams
Draft work permits automatically from your work scope, hazard assessments, and site conditions. Safety officers review every control measure and sign off before high-risk work begins. Complete permit coverage without the paperwork delays.
Trusted by thousands of companies, projects & teams worldwide
Why Permit management Is Harder than It Should Be
Manual permit writing under time pressure
Safety officers spend hours writing permits manually, often racing against job schedules and copying from old templates.
Incomplete risk assessments and missing permits
Rushing to meet schedules leads to gaps in hazard coverage and incomplete control measures.
Work delays waiting for permit approvals
Crews stand down while permits are written from scratch, creating costly schedule delays.
Serious compliance exposure from permit gaps
Missing permits or inadequate risk documentation creates regulatory violations and liability exposure.
A Smarter Way to Manage Permit
Auto-draft permits from work scope
Describe the work scope and Sitemate builds structured permits with relevant hazards, controls, and precautions for the permit type.
Map conditions to permit checklists
Record site conditions via voice and photos, and AI maps each observation to corresponding checklist fields in real-time.
Review and approve before work starts
Safety officers validate all controls are in place and sign off digitally before any high-risk work begins.
Serious compliance exposure from permit gaps
Signed permits link directly to job records with timestamps, creating traceable documentation from assessment through completion.
How AI handles work permits
AI generates permit templates from work descriptions, maps site conditions to safety checklists, and ensures complete documentation. Safety officers maintain full control over validation and approval before any high-risk work commences.
Generate permit template
Describe the work scope — like ‘hot work permit for welding on Level 3 steel frame’ — and AI builds a structured digital template with hazard controls, precaution checklists, isolation requirements, emergency procedures, and sign-off fields specific to that permit type.
Map site conditions to checklists
On site, supervisors record conditions via voice — ‘fire extinguisher positioned at column B4, spotter confirmed, combustibles cleared 10 m radius’ — and upload photos. AI maps each observation to the corresponding checklist fields and timestamps the entries.
Validate hazard controls
AI cross-references your hazard register and site-specific conditions to ensure all relevant controls are included in the permit template, with emergency procedures appropriate to the work location and type.
Safety officer approval
Safety officers review the generated template structure and populated form, verify all precautions are confirmed against the checklist, check emergency procedures, and sign off digitally. No work starts without permit approval, maintaining full human oversight of safety decisions.
How AI Helps With Permit
Complete permit management from template to approval
- Auto-generates permits for hot work, confined spaces, excavation, and working at heights using customizable templates
- AI drafts permits from work scope and maps site conditions to safety checklists via voice and photo capture
- Provides real-time permit status tracking with visibility across all project stakeholders
- Integrates permits directly with job schedules, safety inspections, and compliance documentation
- Ensures proper review and approval workflow before work begins with complete audit traceability
Understanding Permit Software
What are work permits in construction and infrastructure?
Work permits are mandatory safety documents required before high-risk activities like hot work, confined space entry, excavation, or working at heights. They identify hazards specific to the work location and type, specify control measures and precautions, assign roles and responsibilities, and require sign-off from qualified safety personnel before work can commence. Permits ensure all stakeholders understand the risks and controls, emergency procedures are in place, and proper isolation or protection measures are implemented. They're legally required for many activities and form critical evidence of due diligence in safety management.
Key components of effective work permits:
- Specific work scope and location details
- Hazard identification and risk assessment
- Required control measures and precautions
- Emergency procedures and contact information
- Isolation requirements and energy lockout
- Personal protective equipment specifications
- Competent person assignments and sign-offs
Why digital permits matter
Digital permits eliminate transcription errors, ensure consistent formatting and completeness, enable real-time updates as conditions change, and create permanent records with timestamps and GPS coordinates. They integrate with broader safety management systems and provide immediate access for inspectors and auditors.
How To Set Up a Digital Permit Using Sitemate
Step 1:
Step 2:
Import hazard register. Upload your existing hazard register and site-specific risk assessments so AI can map relevant controls to each permit type and work location.
Step 3:
Configure approval workflows. Set up approval routing to ensure permits go to qualified safety officers, supervisors, or permit coordinators based on work type and risk level.
Step 4:
Train teams on mobile capture. Show supervisors how to record site conditions via voice input and photo capture, mapping observations to permit checklist fields in real-time.
Step 5:
Start Faster With Built-In Permit Templates
See How Sitemate Has Already Helped Companies Like Yours
"Our process now is so much quicker, easier, and more efficient. It's improved tenfold."
- Shane Russo, Site Manager
500+ employees
Zero paperwork
6 regions
Site data unified across 6 regions
Project-wide permit visibility
Flowsite provides permit status tracking across all active work areas, with integration to project schedules and dependencies. Stakeholders see which permits are pending, approved, or expired without chasing individual safety officers.
Comparison: Paper Permit vs Digital Permit
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
Auto-draft from work scope
Real-time approval workflows
Versioning
Audit trail and traceability
Offline access
Actions and follow-ups
Reporting
Searchability
Permissions and security
Paper
Frequently asked questions about work permits
Will AI understand our specific site hazards?
AI pulls from your existing hazard register and site-specific conditions. You upload your standard hazards, controls, and procedures, then AI maps relevant items to each permit type. Safety officers validate every control before sign-off — AI accelerates drafting but doesn’t replace safety expertise.
Can we tailor permits for different work types?
Yes. Set up templates for hot work, confined spaces, excavation, working at heights, and any other permit types you use. Each template includes specific hazards, controls, PPE requirements, and approval workflows relevant to that activity type.
How do supervisors record site conditions?
Supervisors use voice input to describe conditions — ‘fire extinguisher at column B4, spotter confirmed, combustibles cleared’ — and take photos. AI maps these observations to the corresponding checklist fields in the permit form automatically.
What happens if conditions change during work?
Supervisors can update permit conditions in real-time via the mobile app. Significant changes trigger re-approval workflows to ensure safety officers review updated risk profiles before work continues.
Do permits integrate with our existing safety systems?
Permits link directly to job records, safety inspections, and incident reports in Dashpivot. This creates complete traceability from initial risk assessment through work completion, with all safety documentation connected.
Can we use this for regulatory compliance?
Yes. Digital permits include timestamps, GPS coordinates, digital signatures, and complete audit trails. The system maintains permanent records that meet regulatory requirements and provide evidence of due diligence for inspections.
How long does permit setup take?
Initial template setup takes 1-2 days to configure your common permit types and upload hazard registers. Teams typically start with one permit type and scale to others as they build confidence with the digital workflow.
English (United States) 
English (Australia) 
English (UK) 
English (New Zealand) 
English (South Africa) 
German